COMPANY POLICY ON PRIVACY AND PERSONAL DATA PROCESSING
About us and our commitment:
PATRICIA MARIA DE BOTTON now onwards expressed as “PATZI CREATIVE DESIGN”, is a sole proprietorship, dedicated to the sale of jewellery, and operating in a geographical area that encompasses mainland Portugal and the Autonomous Region of Madeira exporting also to the European Union and to the outside world.
Considering the proportionate and appropriate action required of us, taking into account our capacity to allocate resources and the technical means at our disposition, PATZI CREATIVE DESIGN is profoundly committed to protecting our regular and occasional customers and staff, as well as users of our various physical and digital media and platforms, in particular paper files, digital files and/or websites, whether currently in use or to be implemented in the future, in terms of privacy and the processing and circulation of personal data.
The data collection devices and data formats we currently use:
We hold, edit and manage the following personal data formats
o An IT system consisting of a series of software solutions supported by a set of hardware devices and other similar solutions, including email services and other external digital repositories and communication solutions;
o Paper archives stored in cabinets and on shelving in rooms with restricted access;
o The PATZI CREATIVE DESIGN website – www.patzicreativedesign.com
An identical or equivalent policy will also be adopted, by means of contracts entered with PATZI CREATIVE DESIGN, by entities that process said personal data on behalf of the latter.
PATZI CREATIVE DESIGN considers it compulsory that users read the privacy policies of any other websites and shall assume, for all intents and purposes, that they have done so, without possibility of proof to the contrary.
Definition of personal data
Personal data is understood to mean any information or record, of any nature, irrespective of the media or format used, namely sound, image, written, handwritten or characteristic, regarding a single identified or identifiable person.
A person is identifiable if they can be directly or indirectly identified by referring to one or more items of personal data, in isolation in combination, in particular those concerning their physical, physiological, mental, economic, ethnic, cultural, geographic or social identity or their location.
The entity responsible for processing personal data:
The entity responsible for collecting and processing personal data is PATZI CREATIVE DESIGN, which shall, within the context of their relationship with the subject of the personal data to be collected, establish the means of processing and the purpose for collection and processing thereof, which shall always be lawfully and legitimately founded.
Types of personal data collected and processed:
Within the scope of its activities, PATZI CREATIVE DESIGN collects and processes:
1. Personal data necessary for the provision and/or receipt of services and/or the supply of products to its clients and/or suppliers. In this case, we process data such as name, tax identification number, address, telephone number and email address, among other strictly necessary, proportionate and lawful data.
2. Personal data required in order to execute employment or service provision contracts entered with staff. In this case, we process data such as name, ID document number and details, tax identification number, household composition, social security number, address, telephone numbers and email address, health information, login details and location, among other strictly necessary, proportionate and lawful data.
3. Personal data required in order to fulfil legal obligations towards both public and private entities. In this case, we process data such as name, ID document number and details, tax identification number, household composition, social security number, address(es), telephone numbers and email address, health information, among other strictly necessary, proportionate and lawful data.
4. Data required in order to manage clients and suppliers, draw up contracts and manage contractual relationships with clients and suppliers, tailoring service provision to meet the needs and interests of the client. This includes sending suggestions, communication and marketing activities, generating awareness of campaigns, promotions, publicity and news on the services and/or products, conducting market research and/or satisfaction surveys, and managing complaints. In this case, we process data such as address(es), telephone numbers and email address, among other strictly necessary, proportionate and lawful data.
5. All data required in order for PATZI CREATIVE DESIGN to exercise its rights within the scope of the relationships referred to in the preceding paragraphs, in pursuit of our legitimate operations and interests, in particular accounts, tax and administrative management, management of litigation, provision of evidence in court proceedings, fraud detection, revenue protection and auditing, management of the network and systems, monitoring of IT security, physical security and the security of facilities.
Notwithstanding compliance with legal norms, or legitimate orders issued by the competent authority, in terms of the storage and transmission of data, PATZI CREATIVE DESIGN only processes personal data necessary to its operations, to the extent duly and strictly required as a result of the nature of the relationship, contractual or otherwise, with the owner of this data, or the prior legitimate, lawful and informed consent of the latter, where relevant.
When and how personal data is collected:
PATZI CREATIVE DESIGN collects personal data in writing, by telephone or through our website.
As a rule, personal data is collected at the beginning of the relationship or collaboration between the owner of the data and PATZI CREATIVE DESIGN, whether this is contractual or otherwise necessary to the operations of the latter.
Collection of certain personal data is compulsory and is required for the commencement and normal, lawful continuation of said relationship or collaboration. Therefore, if said data is missing or incomplete, the latter will neither begin nor continue. In such cases, PATZI CREATIVE DESIGN will inform the owner of the data of its compulsory and essential nature.
If you no longer wish to receive these communications, you can withdraw consent at any time.
Data collected will be processed as a document, in a paper or digital format, in strict compliance with personal data protection legislation. This content will be stored and contained in paper archives and/or dedicated databases, created and managed for this purpose and accessible only to employees of PATZI CREATIVE DESIGN, who need to process it for the purpose of company operations. Under no circumstances will the data collected be used for any purpose other than that to which its owner has consented, where required, or the lawful and legitimate purpose for which it was collected.
Purposes of collection and processing of personal data:
In general, personal data is collected for the purpose of managing clients and suppliers, drawing up contracts and managing contractual relationships with clients and suppliers, tailoring service provision to meet the needs and interests of the client, sending suggestions, communication and marketing activities, generating awareness of campaigns, promotions, publicity and news on the services and/or products, conducting market research and/or satisfaction surveys, managing complaints, accounts, tax and administrative management, management of litigation, provision of evidence in court proceedings, fraud detection, revenue protection and auditing, management of the network and systems, monitoring of IT security, physical security and the security of facilities, the fulfilment of legal obligations and for other purposes which the Law deems to be legitimate interests of PATZI CREATIVE DESIGN.
When data is collected or requested, you will be informed in greater detail of how your data will be processed.
Retention period for personal data
Whenever there is a specific legal requirement to retain personal data for a minimum length of time, this will be observed by PATZI CREATIVE DESIGN.
PATZI CREATIVE DESIGN will store your personal data for the necessary period of time for the execution of the services through the use of the PATZI CREATIVE DESIGN website or until you exercise your right of opposition, withdraw your consent to the processing of your data, or request the deletion of the same data.
The right to access, correct, dispute, delete, limit and transfer your personal data:
PATZI CREATIVE DESIGN guarantees the owner of personal data the right to access, correct, contest, delete, limit or transfer their personal data.
This right may be exercised by email address: firstname.lastname@example.org
Measures adopted to ensure the security of your personal data:
PATZI CREATIVE DESIGN observes best practice, and therefore adopts technical and organisational measures appropriate to the risk, in terms of the security and protection of personal data. We have therefore approved and implemented a rigorous plan in line with these objectives, the Law and the interests of the owners of personal data, capable of ensuring the protection of data provided to us by all persons who have some form of relationship with the company, in order to safeguard it from dissemination, loss, improper use, alteration, unauthorised processing or access, as well as any other form of illicit use.
Therefore, the digital and paper data collection form(s), whether completed on PATZI CREATIVE DESIGN premises, on the website, (which require browsing sessions to be encrypted), or via a PATZI CREATIVE DESIGN employee, will be stored securely in our physical archives and digital systems.
All personal data that you provide is stored in a Computer belonging to PATZI CREATIVE DESIGN or a subcontractor (e.g. Datacenter) and is protected by sophisticated physical and logistical security measures, which we consider necessary to the protection of your personal data.
Despite these security measures, we alert all internet users to the need to adopt additional security measures, namely ensuring that the PC and browser you are using are up-to-date in terms of security patches and that the firewall is activated, using anti-virus and anti-spyware, and verifying the authenticity of the sites you visit, avoiding websites whose reputation you do not trust.
The designated personal data protection manager
For purposes of data protection management in PATZI CREATIVE DESIGN you can contact us directly by sending an e-mail to:
Communication of data to other entities, subcontractors or third parties:
PATZI CREATIVE DESIGN may use third parties to collect and process data, for the same purposes as the former, obtaining from these entities a contractual guarantee of reputability and of the obligation to implement adequate technical and organisational measures to protect data and ensure that the rights of its owners are upheld. Under certain legally defined circumstances, there may be an obligation to disclose some personal data to the public authorities, for example the tax authorities, courts and security forces.
As such, any of the subcontracted entities processing personal data belonging to our Clients, in the name and on behalf of PATZI CREATIVE DESIGN, shall do so under the obligation to adopt technical and organisational measures appropriate to the risk, in order to protect the personal data from accidental or illicit destruction, accidental loss, alteration, dissemination or unauthorised access and any other form of illicit processing.
Transfer of personal data
In the course of our activities, PATZI CREATIVE DESIGN may need to transfer your data.
In this eventuality, PATZI CREATIVE DESIGN will rigorously comply with the applicable legal provisions, particularly in terms of determining the reliability and suitability of the destination country with regards to personal data protection and the requirements applicable to such a transfer.
“Cookies” are small software tags stored on the browser of your computer, which generally only store information related to your preferences. As such, they do not include the personal data processed by PATZI CREATIVE DESIGN.
Whenever this is not the case, the user will always be asked for consent to supply such data, in accordance with the law.
These conditions rule over every stage of the order, ensuring the control of the order by both parties.
Registration of users
PATZI CREATIVE DESIGN will send the user a registration confirmation e-mail within 48 hours of the user’s application.
The user undertakes to ensure the confidentiality of his password, exempting PATZI CREATIVE DESIGN from any liability for the misuse or negligence of the user regarding his own password protection.
PATZI CREATIVE DESIGN will fulfil every order if stock is available. In the absence of stock PATZI CREATIVE DESIGN will immediately inform the user.
independent of the nature or origin of the dispute , will be resolved under the application of Portuguese Law, excluding its norms of private International Law and will be submitted to the exclusive jurisdiction of the courts of the Comarca of Lisboa(Portugal).